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The purpose of this policy is to set out the intentions and key tools that Capella will use to ensure that all Capella Associates are able to raise, in confidence, genuine concerns regarding suspected malpractice without fear of victimisation, subsequent discrimination or disadvantage.
The Public Interest Disclosure Act (PIDA) 1998, and subsequently the Enterprise and Regularity Reform Act 2013, protects a member of staff against detriment or dismissal for raising concerns about matters in the public interest. The Act seeks to ensure that any person suspecting malpractice knows how to raise concerns and what procedures are in place to deal with the concern. This policy seeks to ensure that Capella complies with the intent of the Act.
Malpractice may include:
Malpractice can be defined as: all intentional irregularities or illegal acts carried out for private gain. It can be perpetrated by persons outside as well as inside an organisation.
This Whistleblowing Policy covers all instances of malpractice with the exception of:
All Capella Associates must be aware of and work within this policy. The Managing Director will take lead responsibility for deployment of this policy.
Key tools we will use include:
Review and Updates
This policy will be reviewed at a minimum every 12 months.
Each time that a change is proposed to be made to this policy it will be issued to the Capella Advisory Board for their review and approval.
The Whistleblowing Policy will be presented to the Capella Advisory Board for their review and approval every 12 months, even if no change is proposed to the policy.
Appendix 1 – What is Whistleblowing, and how does it apply?
Whistleblowing is when a report is made about a suspected wrongdoing which is in the public interest. This is referred to as making a disclosure in the public interest. A whistleblower is someone who raises serious concern about wrongdoing or malpractice so that problems can be identified and resolved quickly.
Associates are encouraged to report malpractice. However, the person making the disclosure must have a reasonable belief that it is in the “public interest” for protection to apply.
Associates might be unsure whether it is appropriate to raise their concern under this policy and procedure or whether it is a personal grievance, which is more appropriate to raise under the grievance procedure. Any associate in this situation is encouraged to refer to Sections 1.1 and 1.2 below, and if still unsure to contact a Director in confidence for advice. If the concern relates to a Director, the Associate should contact an independent member of the Advisory Board in the first instance. If the suspected malpractice relates to the Assessment of Vocational Qualifications the Associate should refer to the Assessment Policy. If the concern relates to a Safeguarding allegation against an Associate or a Training Delivery sub-contractor used by Capella, the Associate should refer to the Safeguarding Policy.
Under the Public Interest Disclosure Act 1998 and the Enterprise and Regularity Reform Act 2013 the disclosure of confidential information in the public interest is a lawful act and an Associate cannot be dismissed, disciplined or unfavourably treated provided:
Under no circumstances should Associates talk to the media or to any other person or body without first exhausting the proper procedure.
1.2 Specific Subject Matter
If an Associate becomes aware of information which they reasonably believe tends to show one or more of the following, they must use this policy and procedure:
Appendix 2 - Procedure for making a disclosure
Information which an Associate reasonably believes to show one or more of the situations given in Section 1.2 above should be disclosed promptly to a Director so that any appropriate action can be taken. If the concern relates to a Director, the disclosure should be made to an independent member of the Advisory Board member.
Associates are encouraged to identify themselves when making a disclosure. If an anonymous disclosure is made, Capella will not be in a position to notify the individual making the disclosure of the outcome of action taken. Anonymity also means that Capella will have difficulty in undertaking an investigation. Capella reserves the right to determine whether to apply this procedure in respect of an anonymised disclosure in light of the following considerations:
No formal disciplinary action will be taken against an Associate on the grounds of making a disclosure under this policy unless Capella has grounds to believe that the Disclosure was made maliciously or, where such a disclosure is made outside Capella without reasonable grounds. In such circumstances Capella reserves the right to bring disciplinary action against the Associate who made such claims.
For further guidance in relation to this policy and procedure, or concerning the use of the disclosure procedure generally, Associates should speak in confidence to a Director, or where concerns relate to a Director to an independent member of the Advisory Board.
If the concern relates to the Assessment of Vocational Qualifications the Associate should refer to the Assessment Policy.
If the concern relates to a Safeguarding allegation regarding an Associate or a Training Delivery Sub-Contractor used by Capella, the Associate should refer to the Safeguarding Policy.
Appendix 3 – Procedure for investigation of a disclosure
When an Associate makes a disclosure, the recipient will acknowledge its receipt, in writing, normally within 5 Working Days.
The recipient will then determine whether or not they believe that the disclosure is wholly without substance or merit. If the recipient considers that the disclosure does not have sufficient merit to warrant further action, the Associate will be notified in writing of the reasons for that decision and advised that no further action will be taken under this policy and procedure. Considerations to be taken into account when making this determination may include (but are not limited to) the following:
When an Associate makes a disclosure which has sufficient substance or merit, warranting further action, the recipient will take any action it deems appropriate (including action under any other applicable Capella policy or procedure eg the Assessment Policy or the Safeguarding Policy). Possible actions could include internal investigation; referral to auditors; referral to relevant external bodies such as the police, Health and Safety Executive or the Information Commissioner’s Office.
If appropriate, any internal investigation would be conducted by a Capella Director without any direct association with the individual to whom the disclosure relates, or by an external investigator appointed by Capella as appropriate.
Any recommendations for further action made as a result of the investigation will be addressed to the Managing Director as appropriate in the circumstances. The Managing Director will take all steps within their power to ensure the recommendations are implemented unless there are good reasons for not doing so.
The Associate making the disclosure will be notified of the outcome of any action taken by Capella under this policy and procedure within a reasonable period. If the Associate is not satisfied that their concern has been appropriately addressed, they can appeal against the outcome by raising the issue with the Managing Director within 7 Working Days. The Managing Director (or nominated Director) will make a final decision on action to be taken and notify the Associate making the disclosure.
The procedure should encourage the expeditious investigation of disclosures and can specify timelines for different stages of the procedure. However, timescales should be flexible, considering that different types of concerns will require varying time for investigation. All communications with the Associate making the disclosure should be in writing and sent to the Associate’s home address. If investigations into the concern are prolonged, Capella should keep the Associate updated as to the progress of the investigation and an estimated timeframe for its conclusion.
Appendix 4 – Safeguards for associates making a disclosure
An Associate making a disclosure under this procedure can expect their matter to be treated confidentially by Capella and, where applicable, their name will not be disclosed to anyone implicated in the suspected wrongdoing, without their prior approval.
Capella will take all reasonable steps to ensure that any report of recommendations, or other relevant documentation, produced does not identify the Associate making the disclosure without their written consent, or unless Capella is legally obliged to do so, or for the purposes of seeking legal advice.
No formal disciplinary action will be taken against an Associate on the grounds of making a disclosure made under this policy or procedure. This does not prevent Capella from bringing disciplinary action against an Associate where Capella has grounds to believe that a disclosure was made maliciously, or where a disclosure is made outside Capella without reasonable grounds.
An Associate will not suffer any detrimental action or omission of any type (including termination of contract, informal pressure or any form of victimisation) by Capella for making a disclosure in accordance with this policy and procedure. Equally, should an Associate be threatened, bullied, pressurised or victimised by a colleague for making a disclosure, disciplinary action will be taken by Capella against the colleague in question. Please see the Capella Code of Conduct and the Capella Equality, Diversity and Dignity at Work policy for further details.
Capella will not tolerate any harassment or victimisation of Associates who make disclosures. If, at any stage of this procedure an Associate feels that they are being subject to informal pressures, bullying or harassment due to making a disclosure, they should raise this matter, in writing, to a Director (please see the Capella Equality, Diversity and Dignity at Work policy for further details).
Associates can also contact Public Concern at Work for confidential advice on whistleblowing issues. Contact details are as follows:
3rd Floor, Bank Chambers
6 - 10 Borough High Street London SE1 9QQ
Whistleblowing Advice Line: 020 7404 6609
Appendix 5 – Disclosure to external bodies
This policy and procedure has been implemented to allow Associates to raise disclosures internally within Capella.
An Associate has the right to make a disclosure outside Capella where there are reasonable grounds to do so and in accordance with the law.
Associates may make a disclosure to an appropriate external body prescribed by the law. This list of ‘prescribed’ organisations and bodies can be found in information on the GOV.UK website.
Associates can also make disclosures on a confidential basis to a practising solicitor or barrister.
If an Associate seeks advice outside Capella, they must be careful not to breach any confidentiality obligations or damage Capella’s reputation in so doing.
Capella have provided a superbly structured programme, and have proven to be entirely supportive of delegates in completing their apprenticeship with confidence. Key to this has been the instructor’s knowledge of the subject matter, allowing him to apply the theory to a variety of scenarios in the delegates’ work. We have appreciated the instructor being approachable, flexible and understanding of the challenges of extra-curricula activity for people with busy jobs. All staff that we’ve engaged with at Capella have been professional, welcoming and clear in their communication.
Mark Robbins, Retail and Pension Operations Training and Communications, Fidelity International
Capella’s focus on developing long-term relationships and their continual search for innovative approaches to upskilling has enabled Toyota and many other employers to learn and apply best practice Problem Solving tools which deliver great outcomes for all. In our experience, no other training provider has taken such a lead role in the development of sector wide initiatives such as the Automotive Industrial Partnership and development of the ‘improvement suite’ of Apprenticeship standards. Capella constantly seeks innovative opportunities to deliver an excellent service to the learner and to the business.
Paul Fitzpatrick | Senior Manager | Toyota UK
We have found Capella really professional and flexible and their passion for delivering high quality training is a culture we have in common between us and has made working with them highly beneficial. Their knowledge of the automotive sector in particular has also been very useful and has simplified working together to create a really excellent training programme. In addition, they have managed to modify their usual commercial programmes in line with government approved apprenticeship standards, which has enabled us to utilise our Apprenticeship Levy to fund the training.
Chris Bauman | Group Managing Director
Capella are delivering the Business Improvement L4 programme to a cohort of 12 staff at our Barnard Castle site. We chose Capella after a series of meeting with Kate and her team and from day 1 we have been impressed with the professionalism, enthusiasm and knowledge of the team. The staff have really thrived on the learning schedule and through working with the programme tutors and we have had nothing but positive feedback. Internal changes on site have impacted on the programme delivery, which Capella took this in their stride, adapting delivery timelines, providing support and working with those facing change has added another dimension to the relationship that has been developed between the site and Capella. While still in delivery mode GSK already believes that the programme has been a success for all involved and we look forward to its completion and sharing that success within the organisation.
Tim Buchanan | Apprenticeship Vendor Manager | Talent, Leadership and Organisation Development- Centre of Excellence
Capella worked closely with Wilko to deeply understand our needs at a strategic and operational level, helping us to jointly explore a range of options to meet these needs. Capella have an experienced team of Lean Six Sigma experts. Their programme design, management expertise and resources are second to none. Wilko have been allocated a dedicated Account Manager which helps us ensure the learner is always front of mind. Capella’s programmes have developed the knowledge, skills and drive of our Wilko delegates to seek and implement improvements in every process, constantly reducing costs, waste and inefficiencies. Capella also enabled Wilko’s leadership of continuous improvement to be showcased through the publication of an extensive article for the Chartered Quality Institute's Quality World magazine.
Teresa Ward, Wilko Talent Programme Manager, Wilko
I would sincerely like to thank you again and the fabulous team at Capella for the dedication shown in achieving the Black Belt qualification. It is such a pleasure to work so closely with passionate professional people and I hope our partnership continues to grow especially with the role out of the new standards.
Richard Bates, Managing Director, Qualitrain
"Capella are a company that keep to their word, they have supported me fully during and even after my projects have been completed. The coaching team are always on hand to help with any issues and often put themselves out to ensure support is available. Highly recommend anyone looking to progress their career to take a look at Capella."
Chris Woodcock, Jaguar Land Rover